Change settings for your records, images, and PDF files

You can change the default settings for public access, tagging, comments, image storage and rights.

Go to your record and file settings

Log in to My eHive.
Select Settings on the menu.
Select Record and file settings.

Change your publication preference

Your records are set to be public by default. This means that when you save a record, in the Publish Options window, the Publish to eHive option is ticked.

You can change this under Record settings, then Public access settings (new records only), by unticking Allow Public Access. This means that when you save a record, the Publish to eHive option is unticked. When you click OK, your records remain private within your eHive account.

Whenever you save a record, you will always be presented with the Publish Options window, and you will be able to override the default.

Change your comment preferences

Commenting is turned on by default.

You can change your comment preferences under Record settings, then Object commenting.

For more information, see Comments.

Change your tagging preferences

Tagging is turned on by default.

You can change your tagging preferences under Record settings, then Tagging.

For more information, see Tags.

Change your rights type

You can change your rights type under Record settings, then What default rights will your records have?.

For more information, see Change the rights type.

Change your image access level

Your images are set to Use the record access level by default. This means that if the record is public, the image is public, and if the record is private, the image is private.

You can change the access level to Account users only under File settings, then Access level defaults (new images only). This means the image remains private.

You can also change the access level to Approved for publication. This means that if the record is public, then the image will be displayed with the record.

Changing these access levels will only affect new image uploads.

Change the image size by rights type

Your images for the Public Domain rights type are set to Full size by default. All other rights types are set to 800 x 800 pixels maximum.

You can change the default image size for any of the rights types under File settings, then Public access image resolutions by rights.

Images uploaded before March 2019 will have the same resolution as their rights type defaults. Editing the rights type defaults will change the image size for all images under that rights type.

Change your PDF access level

Your PDF files are set to Use the record access level by default. This means that if the record is public, the PDF is public, and if the record is private, the PDF is private.

You can change the access level to Account users only under File settings, then Access level defaults (new PDFs only). This means the PDF remains private.

You can also change the access level to Approved for publication. This means that if the record is public, then the PDF will be displayed with the record.

Changing these access levels will only affect new PDF uploads.

Change access to your records by third-party sites

Your records are set to allow access by third-party sites by default.

You can change this under Application programming interface settings by unticking Allow access to records from 3rd party sites using the Application Programming Interface (API).